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Updates during COVID-19 pandemic

Last updated 3 August 2020


27 July 2020

Updated Eye and Ear HREC Guidelines for Research-Related Activity during COVID-19 Pandemic (PDF; v4.0 27 July 2020) - see below.

Log of previous updates


We recognise that this is a challenging time for all our stakeholders.

The priority at this time is for the health and safety of patients, research participants, staff and the community.

The Research Office will maintain our services and prioritise the work that needs to be done urgently.  We will be prioritising specific projects, for example clinical trials.  

Regular updates from the Research Office will be on this page.

 

Eye and Ear Hospital Guidelines for Research-Related Activity during COVID-19 Pandemic 

 

The 4th version of the Eye and Ear HREC Guidelines were released on 27 July 2020.  The key changes relate to recruitment.

 

The 3rd version of the Eye and Ear Guidelines were released on 29 June 2020.  The key changes are:

 

1. The Guidelines are split into two separate guidelines; HREC Guidelines and Eye and Ear site Guidelines

The purpose of the split is to enable other research sites to operate according to their readiness and capabilities to manage the COVID-19 infection control requirements which may differ from Eye and Ear Hospital requirements as a health service provider.

 

The Eye and Ear site specific Guidelines have been updated to be clearer about research access at the Eye and Ear. 

 

2. Contingency Plans are no longer required

Due to the reduced risk of the pandemic, Contingency Plans are no longer required. 


Eye and Ear Hospital Human Research Ethics Committee Guidelines for Research-Related Activity during COVID-19 Pandemic (CURRENT; PDF; version 4.0 dated 27 July 2020)

Frequently asked Questions - HREC Guidelines

 

Eye and Ear Hospital Guidelines for Research-Related Activity during COVID-19 Pandemic (CURRENT; PDF; version 3.0 dated 29 June 2020)

Eye and Ear COVID-19 Risk Information Sheet for research participants (CURRENT; MS Word; 29 June 2020)

Eye and Ear COVID-safe Plan for Research Related Activity (CURRENT; MS Word; 29 June 2020)

 

Eye and Ear Authorisation Status for research related activities

The Eye and Ear is currently at: Stage 2 as per Eye and Ear Guidelines for Research Related activities version 3 dated 29 June 2020

 

Clinic / Unit specific details:

AS AT

3 August 2020

Capacity Recruitment Procedures
Surgery Category 1 and urgent Category 2 only 

In person recruitment not authorised unless related to clinical pathway

In person procedures not authorised unless related to clinical pathway

Specialist Clinics Capacity significantly reduced

Tier 1

Recruitment authorised if attending clinial appontment

Tier 2 and 3

Face to Face recruitment not authorised for research only.

Authorised if using eConsent procedures approved by the Reviewing HREC

In person visits authorised if concurrent with clinical appointments 

Tier 1

Procedures authorised if concurrently attending for clinial appointment

Tier 2 and 3 

Authorised if using telehealth procedures approved by the Reviewing HREC.

In person procedures not authorised unless related to clinical pathway

Cochlear Implant Clinic  

In person recruitment not authorised unless related to clinical pathway

In person procedures not authorised unless related to clinical pathway

Audiology / BDAS  

In person recruitment not authorised unless related to clinical pathway

In person procedures not authorised unless related to clinical pathway

 

Additional guidance documents

National guidance from the Australian Clinical Trial Project Reference Group (CTPRG)

 

Combined industry guidance from the Research & Development Taskforce (RDTF)

 

National Health and Medical Research Council

NHMRC updates regarding COVID-19 impacts

 

Department of Health and Human Services - COVID 19 updates

 

Victorian Government Department of Health and Human Services

Information from Coordinating Office regarding research

 

Victorian Public Hospital Research Managers

Statement from Victorian Public Hospital Research Managers dated 19 May 2020

 

Royal Australian College of Ophthalmologists

Triage guidelines for face-to-face visits and telehealth consultations

 

 


Up to date information - 3 August 2020

Research Office services 

Human Research Ethics Committee

Coordinating Office (assistance with ERM)

Infonetica (assistance with ERM)

Good Clinical Practice training 

Low Risk Research and Quality Assurance applications

Authorised Prescriber applications

Early Research Career Support Grants

Research Day


Research Office services 

The Research Office is functioning as usual 5 days a week.  We are working remotely and available on our usual phone numbers and email  (we receive voicemails on our email).  We will not be in our offices so please communicate via email and phone.

 

Human Research Ethics Committee

The HREC is operating as usual with remote meetings.

 

Coordinating Office (assistance with ERM)

The Coordinating Office for Clinical Trial Research remains available to assist you with ethics and governance enquiries, and ERM guidance.

Email: multisite.ethics@dhhs.vic.gov.au
Researcher enquiries: 03 9096 7394
Research office information: 03 9096 7398
Hours: 9am-5pm, Monday-Friday

We thank you for your patience and understanding during this time, while there may be restrictions to usual work environments. 

Infonetica (assistance with ERM)

For ERM assistance, Infonetica Helpdesk are operating business as usual.

Email: helpdesk@infonetica.net
Phone: 02 9037 8404
Hours: 9am-5pm, Monday-Friday

 

Good Clinical Practice training

Good Clinical Practice face to face sessions will not be run during the COVID-19 pandemic. 

Please refer to the Education and training for researchers webpage for alternatives. 

 

Low Risk Research

Low Risk Research applications are being reviewed as usual. 

No change to procedures.

 

Authorised Prescriber applications

Authorised prescriber applications are being reviewed as usual.

No changes to procedures.

 

Eye and Ear Early Research Career Support Grants

The current round of Early Research Career Support Grants will be cancelled and postponed to at least January 2021

 

Eye and Ear Research Day scheduled for September 2020

Eye and Ear Research Day 2020 has been cancelled and will be rescheduled to September 2021.

 

For any other queries, please contact the Research Office.