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Quality Assurance activity detailed information

Access to Medical Records

If medical students on an approved elective placement require access to the medical records for an audit activity, please contact the Education Officer, Medical Workforce Unit.

If Medical Students are not on placement, the Head of Unit / Clinic will need to organise access through Health Information Services.

If other personnel, who are not Eye and Ear employees, require access to the medical records for an audit activity, please contact the Director, Medical Services.

 

What is the difference between research and quality assurance activities?

The answer is not simple and does require consideration and judgement.

Good sources of information are available at the links below:

We have also summarised the key points - Research and Quality Assurance activities - comparison and examples.

Australian

National Health and Medical Research Council

National Statement on Ethical Conduct in Human Research

Ethical Considerations in Quality Assurance and Evaluation Activities, 2014

Australian and New Zealand College of Anaesthetists

Guidelines on Quality Assurance and Quality Improvement in Anaesthesia

http://www.anzca.edu.au/documents/ps58-2012-guidelines-on-quality-assurance-in-anaes.pdf

Clinical audit guidelines

http://www.anzca.edu.au/documents/appendix_10_guidelines_for_clinical_audit.pdf

North Sydney Local Health Service

https://www.nslhd.health.nsw.gov.au/AboutUs/Research/Office/Documents/HREC_Defining_Research.pdf

South Australia Government

Surgical audit – The Royal Australian College of Surgeons

https://www.surgeons.org/media/20671311/surgical_audit_and_peer_review_guide_2014.pdf

International

Health Research Authority UK

http://www.hra-decisiontools.org.uk/research/docs/DefiningResearchTable_Oct2017-1.pdf

 

Could the Eye and Ear letter of endorsement include private sites?

A private site might be a single consultant in which case the individual would sign the letter or the private site may be a clinic (ie many consultants work at the clinic) and the letter would need to be signed by the individual with overall responsibility for the clinic (ie clinic director).

There are two options:

1. Obtain separate letters of endorsement from each site

2. The Eye and Ear letter of endorsement can include private sites.

If private sites are to be included then the application must include a letter of support from the private site specifying that that organisation agrees to the use of the data for that purpose.

A private site might be a single consultant in which case the individual would sign the letter or the private site may be a clinic (ie many consultants work at the clinic) and the letter would need to be signed by the individual with overall responsibility for the clinic (ie clinic director).

 

Frequently Asked Questions

Please review the FAQs

 

Procedures

The Research Office undertook a review of QA procedures in mid-2018 

The new Procedures are available from the Policies and Procedures website

We welcome your comments and feedback.